Team Bots: Grok Bots for your whole team

0:00So you can think about team bots like internal tools. You're encoding your logic. You're encoding your processes. You're encoding anything that Grok bot can do and then sharing with that with your team and giving them the ability to use that thing while retaining some control over it and the ability to update it or shape that internal tool as

0:21your process evolves. Today we're talking about team bots in Grok bot and we're going to cover what they are, why and when you can use them, and how they help me get more done. And we're going to jump right into it. I got a team bot in front of me. This is my marketing review team bot and all the team bot is is a Grok bot that's shared with your team. So if you're on a team or enterprise and you're creating something for yourself, now you can take that and share that with anybody that's on your team. And this is big because historically there haven't been many

0:49ways for us to share our AI workflows, right? You might be copying and pasting chats. Everybody on your team might have their own chats spread across different tools with no way to access the AI workflows. And what that means is that if you do a lot of stuff, you become sort of a bottleneck for getting more stuff done and you just have a lot of messages in Slack or Teams or emails or whatever and that's stressful. So what we want to do is enable our team to take advantage of the things that we've built. Grok bots shared on your team are one way to do that. So this marketing review bot I

1:19have here is very simple. It just reviews anything you send it based on my marketing preferences and copy preferences. And so team bots can be complicated or they can be simple and this is a very simple team bot. It just has a couple skills. The skills are writing revision and marketing copy review. And so this bot is set up such that anytime you send it some copy, here's some sample copy, it will give you what it edited, a before, an after, and a why. The why is important because I want people to

1:47understand what my bot's doing. Very, very, very straightforward. Now, why are team bots powerful? They're powerful because I can share this bot internally by inviting collaborators who can edit the bot. So, for example, if I want to bring in my co-worker Eric and I want to Eric to be able to update my marketing rule set, but I can also just invite anybody inside the company to use the bot. So, we have owners and we have users. Um some nice sort of separation

2:14of concerns there. Additionally, we can install the team bots into Slack or Microsoft Teams. So, instead of having users interact with this in Grok bot, we can bring it into Slack and then if someone says, "Hey Matt, I need you to review this copy." I can go at Matt's marketing review bot, take a look at this for me. Now, you might be starting to see the power in this, which is that if you've used Grok bot before, you know you can connect all sorts of different accounts, different sorts of services, different um tools, right? So, for example, internally we have this really amazing brand design bot and you can tag this

2:48bot in Slack or you can use it in Grok bot. It can help you edit your decks. It can help you create on-brand assets. Um the team has been really, really amazing with building up this bot. Uh and so, you can create these tools, these internal tools that are source of truth for how you like to do things and sort of free up your time to work on other things, give them to your team to make them more productive, break out of this AI silo, right? So, how do you create team bots? Well, it's actually quite simple. You go to a bot. Here's my marketing review bot and

3:18you say, "Make a team bot copy of yourself for my team." It's that simple, right? You can also do this by clicking the share icon up top and clicking share with your team. That's going to create the team bot. Now, what happens when you do that is you get a copy of the bot. So, we're going to take that bot, copy it into the team copy. If you don't want to use the individual copy anymore, you can remove

3:38that, archive it, hide it, etc. Um or you can move over to the team copy. So, that's how you can create the bot and then it's as simple as clicking copy link to share that with your team or view details to understand kind of all the details of your team bot. Let's talk through maybe a slightly more

3:53complex example. Obviously, I'm just in marketing mode today and social media review mode. Um, this is a social media review bot that um, is a little bit more complex because it has actually a custom API server and an API key. So, in addition to the plugins um, you know, that we support uh, in Grok Bot, we have this like very large plugin marketplace and things you can connect. We also support pretty much any custom tooling you can build. So, I use a tool called Typeform to manage my social media posts and this is specifically for the for the Cursor social media account. The way I created

4:27this team bot is by introspecting over my workflows, what I was doing every day. And I noticed that very often people would say, "Hey Matt, I need you to review this copy for our social media. I need you to schedule it and then I need you to post it." So, what I did was I created a team bot to do exactly the same thing. So, anytime someone tags me in Slack, this team bot is watching and it can find that tag, uh, basically grab the social copy and then schedule it in my social media scheduling platform, reviewing it with the same brand voice and copy that my

5:00marketing review bot has. And so, this saves me a bunch of time. I can give this to all my teammates and it saves me from getting pinged. It allows me to hand this off, help my teammates, but also preserving my time and getting more stuff done. And the way I built this was simply by adding some skills, my Typeform skill, my writing revision skill, my marketing copy skill, um, an API key, uh, or other secure credentials you want to give to the bot, um, and then creating the team bot. Uh, and there's also a routine where it'll look through Slack and find other places where it should have been mentioned but

5:31wasn't. So, this combination of routines, which I actually hadn't mentioned that exists in Grok Bot, uh, and all of the other Grok Bot sort of features are what make team bots powerful. So, now you know what team bots are, you you to set them up and you have an example of a few team bots. The other thing I want to talk about is when do you create a team bot? This is all great, but like maybe you're still thinking like should I create a team bot for this thing? Should I not create a team bot? Well, I think team bots are most like internal

6:01tools. What do I mean? You might have heard of internal tools. Maybe internal tools is a dirty word. You don't want to be associated with internal tools. Internal tools have, you know, uh a long history rife with struggle. But what is an internal tool? Well, if you've ever had a job, you've created an internal tool because internal tools are just things that you make, tools that you use internally that help people. That could be a shared deck template. Literally, if you copy a deck, you know, and you get some value out of that, it saves you some time, well, the creator of that deck made an internal tool for their

6:31entire team. It could be a a sheet uh of some sort or an email template or just like some sort of macro or software, more commonly. And so, internal tools are things that you create and maintain that help your team get more work done. You're basically taking yourself and you're making copies of yourself. And so, what I was getting at earlier is that really AI is an internal tool and

6:52it hasn't been officially democratized. Uh it hasn't been templatized in a way you can share with your team. So, you can think about team bots like internal tools. You're encoding your logic. You're encoding your processes. You're encoding anything that Grok bot can do and then sharing with that with your team and giving them the ability to use that thing while retaining some control over it and the ability to update it or shape that internal tool as your process

7:19evolves. And so, under the hood, Grok bot is really a tool for work. It's a tool for knowledge work and team bots are like internal tools that you can share with certain parts of your team, your entire team. You can give permissions over. You can describe anything that Grok bots can do, which those include routines, secrets, skills, memories, importantly, and

7:43under the hood, access to a computer. Dropbot under the hood is an agent with a computer. This computer is sleeping. Much like I wish I was doing sometimes, but you know, such is life. And so that is a little bit about Teambots. That's a few examples of Teambots and when you might use them. Um and ultimately how you can use

8:03Teambots to get more stuff done. Make sure you're not a bottleneck. Free up your time, free me up your teammates' time. It's sort of a win-win. Check out Teambots. I'm Matt with Space X SI. Until next time, peace.