# Ultimate Guide to ChatGPT Work (Updated for ChatGPT 6 Astra)

Channel: Skill Leap AI
Video: https://www.youtube.com/watch?v=nJut4s0DTx8
Duration: 17 min
Language: English
Words: 3734
Transcript page: https://viewrankai.com/tools/youtube-transcript/nJut4s0DTx8

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[0:00] One of the most powerful and useful parts of Chat GPT is Chat GPT work. Let me show you the power of it. I got on a call, didn't take a single note, and as soon as I hung up, I had the summary from the call, action items, follow-up email ready to go. I also give it a folder of 12 messy spreadsheets, and it came back with one clean report and spotted exactly which customers were slipping away. It turned that into a live dashboard so my whole team could open it too with just a simple link. And on top of that, Chat GPT just rebuilt

[0:32] the entire app and the entire website. So, I'll show you around there, and I'm going to focus on lots of different examples related to Chat GPT work. This is going to be the ultimate guide to Chat GPT work. I have over a dozen different examples, and I'm going to share every prompt that I use in this video, too. And my team and I also put

[0:50] together a free guide for this video. This is going to be nine copy and paste prompts that you could use right now with Chat GPT work to get real jobs done. Some of it I'm going to include in this video as examples, and they're going to include things like daily briefs, weekly status reports, really practical things you could use in just about any job. And this guide is fully updated for this new layout with the new models that Chat GPT recently released, too. It's completely free. I'll put a link in the description so you could follow along with the video. Let me just quickly show you the new layout. This is

[1:21] similar to the Chat GPT app, too, but here on the website, on the left panel, you'll see a whole different type of layout, and you'll access a new chat from here to access Chat GPT chat, and then to access work, you're still over here. Now, they haven't combined these two experiences. In Claude, chat and work are now combined into one, and it decides which one you need. Here, you still have to decide if you want to just chat or if you want work, and I'll explain with some examples why you may want to choose work in a lot of different things where you want an output. And then on the left panel, you

[1:54] also have Chat GPT dot, so it says your dot right here. Now, that's totally different than ChatGPT chatting and ChatGPT work. Dot is a proactive AI agent that actually goes and find things that it could help you with. Now, this one actually messages you first typically. So, I did cover this in a different video. They also still have agents and projects, and they have created something called spaces. So, spaces have everything organized into a whole different type of layout, which I'm going to explain too as we go through this video. And then you have plugins right here. So, ChatGPT work really becomes powerful when you give it

[2:31] access to different things through plugins. So, Gmail for example, or Google Drive here, your calendar, Adobe, this new one meetings, which I'm about to show you too. These are really, really useful plugins. Now, with ChatGPT work, it is technically available in even the free plan, but only on the desktop and is very, very limited. So, it's really designed for the business plan and the pro plan. I'm on the business plan here. And they've also released brand new models here that works really well with work. So, I'm going to use GPT 6.1, but again, if you're watching this later, always try to use the latest greatest model with

[3:04] ChatGPT. And then the reasoning effort here could be changed with the slider. So, I usually have it on medium, but if I have harder tasks, sometimes all the way to max, but typically I sit at medium and high for just about anything I do in ChatGPT. And you also have ChatGPT codex, which you could access if you download the app. So, that's still over here on the left side. And this is the page for it. And this is to build things. So, you have still ChatGPT, ChatGPT work, ChatGPT codex, which you access right over here, and then ChatGPT. which on the desktop I've named mine Juno, which is the proactive AI

[3:41] agent. So, really four different ChatGPT experiences right now are available. Okay, for the very first demo, I want to show you how to clean up data and then turn it into a dashboard that you could share with someone. So, my prompt is basically going to tell it to look at the 12 different spreadsheets that I'm going to give it, add a summary tab, compare each one. So, it's going to use Excel to do a lot of this. And the reason why I like to use the desktop app for this one is because inside of ChatGPT work on the tab here, it can access things on your computer through

[4:10] projects. So, what I do is I typically choose a new project, and then I name the project, but I also give it an access to a folder where my files are. And this is only possible through the desktop app. That's why I like to use work typically on the desktop app versus using it on the website. Now, if you have already uploaded files to your

[4:29] ChatGPT, you also see this files tab. So, this will be able to pull in previous files that you've uploaded to it. But typically, I keep those on my computer and do this through that project setting. Now, while this is working, one of the most confusing part about this is, well, when do I know when I should use chat or when I should use work? Well, typically, chat is when you just want a back and forth conversation or you want to answer right away. Work will take more time, especially if you

[4:53] change the reasoning to think longer. But you get finished work back, something that is not going to be as good inside of chat. So, for anything where I give it work and want something back in return, a finished document, I use work for that. Okay, so it only took 2 minutes here to create this Excel sheet for me, and it also put it right on my desktop here in that folder. So, if I look at it this way, this is a

[5:18] spreadsheet. So, we got a summary page. This is the order page. This is the sources that it pulled that information from. So, again, that was 12 messy spreadsheets, and it created one really nice clean one for me here. Now, you have a couple ways to make changes to it. On the left panel here, you could just keep asking it questions. You could also branch it into a new chat if you want to take it into a different direction. And they also have this request edit option. So, this one is nice cuz you could just click right here and select a very specific thing you want to change. Sometimes this gets it

[5:49] right more than you trying to describe where that is in the page. Now, I'm also a huge fan of interactive dashboard, so I asked it to turn this into interactive dashboard. You can do this in chat, but remember I'm doing the cleanup here. I combined the files. I got my Excel sheet. And now I'm going to do this dashboard thing. I don't have to jump in

[6:08] between different tabs here to do that. Okay, in a couple of minutes it created this nice interactive dashboard for me. So, this is easily shareable. You actually makes a public link here. You could press share from here. And you still have this tab on top here with the Excel. So, you could just compare the two here to make sure all the numbers are right and then share this with your team. Now, for the second example, I want to show you how to compare two different files and see what's changed. I actually want to do this with this 2026 contract versus this 2027 contract. And the thing is this is

[6:39] something you could do with chat just fine, but I found with work it's actually able to do a lot more than what chat's able to do. This actually opens the file right on the computer. It checks the changes against your own numbers and it could also hand you back a finished spreadsheet or a finished document in return. And it still has access to that same project, to that same folder, so I don't even have to upload anything here and I asked it to check those two different contracts for me. And in a few minutes it created the spreadsheet. It's really easy to see the changes this way and it shows the pages

[7:12] and the clause they show up in as all this useful information here. So, if you're still using regular chat to compare two different documents, I think you might want to give work a try for that. Okay, for demo three, let's do slides because a lot of us have to make presentations and you typically have the same presentation template, but you have new numbers you got to add it to or new information. So, work is perfectly set up to do exactly this. So, it's basically telling it to make a presentation using a new spreadsheet that I'm going to give it. Again, everything is in that folder, so I don't

[7:43] have to upload anything, but if you did want to, you could just press this here and you could upload it. You could also attach if you're using the desktop app from your finder window here. And this is just a demo presentation, so just to see the colors and the fonts and the logos and the spreadsheets will add the new numbers into it that way. And it took 3 minutes to created this PowerPoint presentation here and you could see it's the exact same design as before, but it has the new Q4 numbers here and everything looks great. And he also included speaker notes here from

[8:13] that spreadsheet that had the new data. Now, I want to show you this plugins page. Now, ChatGPT gets better with plugins, but Work specifically gets a lot better. ChatGPT Docs gets a lot better because it gets a lot more context, right? So, there are some popular apps here that you may want to give it access to. The one I'm going to demo in this one is going to be Gmail because I want it to be able to read my emails, summarize my emails, and write a draft reply to emails. I'll show you actually the prompt I use so it doesn't try to send the emails without my

[8:47] permission. If you go to this popular tab here, you could see a huge list of them, by the way. I have Google Drive on mine installed. I also have calendar installed. I have a bunch of them installed here and there's some other ones a brand new one that just came out I want to show you towards the end of this video, too. Now, the way you bring in the plugins is you could do it from here. You could just select it and bring it this way or you could just type in an ad mention sign and type plugin. So, in this case, I want to bring the Gmail

[9:12] plugin and I'm going to ask it to write a short email check-in for each of the accounts here using their first name here. And I said save it as a draft. Don't send anything and ask for approval if approval is needed here. And this is a spreadsheet that I have, which is the contact list, but it's also in that same folder. So, I'm going to see if it's going to be able to find it in that same folder here. I'm going to leave everything else the same. Okay, and if I jump into my Gmail, I have three drafts sitting here. They're to three different people addressed by their first name and

[9:41] the subject line and they're just ready to send directly from here. For this next demo, let's see if you could actually find us new customers, new leads we could turn into customers. And regular chat could do research to some extent. This actually does it in a whole different way. So, I'm going to use this prompt. Find 10 independent coffee and bakeries in Chicago that could buy coffee from a local roaster. Put them in a spreadsheet with names, neighborhood, websites, and a one-line why each one is a good fit for me. And it created this nice list for us here. It added their website, the neighborhood they're in,

[10:12] why it's a good fit here. I could even try to get it to crawl and find more information like their contact information. I could then use the Gmail plugin to have a draft an email here to introduce myself to them or to try to set up some kind of meeting with them. So, this is a great way to generate leads here and then use the other part, some of the other examples I showed you,

[10:33] to turn that lead into a customer, too. Next, let me show you template creator. So, templates are one of my favorite parts of work. You could take a document you already wrote. It could be a proposal, it could be a quote, it could be a presentation, and you could turn that into a template so you never have

[10:49] to explain that job or that task again. So, I have this proposal here and I also have this pricing sheet. And if I type in the at mention sign and start typing in template, there is something called template creator. So, if you choose this option, you could say turn this proposal into a reusable template, give it a name here, and always use our pricing sheet to go along with that. Okay, now that template has been created here. You

[11:13] could always edit these templates, too. But, let me start a new chat and I could bring in that template right here. I just type in template. You could see the new one, wholesale template proposal, and I could say this customer here wants 30 lb of this roast. So, in about 2 minutes, I got a new proposal here and it's for this new client here and it pulled in our pricing here and this is

[11:34] ready to download directly from here. Next I want to show you sites. This is one of the best parts of work because you could actually build real websites and they will have a link and you could even give them a custom domain so they could have a very specific URL. Now if you type in the ad mention sign type in sites, you could bring this in here. Now I'm going to build a site that has the dashboard where I could share a link with my team but you could build public websites, you could build your regular website like this and I told it all the different things that I do want to be

[12:03] shown on the dashboard and you could see with sites it does create this public facing URL here. This is what the dashboard looks like and if you press share here in chat, you could also invite individual people to it this way. Now next I want to show you spaces because if you start using work more and more, you really need to use spaces to organize things. A lot of times as you have more and more projects, you still don't really have things self-contained or organized on your computer for example. So this is a really nice way to be able to organize The way you could do

[12:30] that is if you select this new option right over here, you could create spaces, you could create folders, you could create pages from here. So this becomes your entire database for everything that you have in your account. Now you could also create spaces with a prompt inside of any previous chat that you've had. So I could say create a space, give it a name here and turn this conversation into a page with a short summary. So all these could basically give you a lot of context. All your chats could live in a notion style or Google Drive space here inside of ChatGPT. And this is the type

[13:03] of page that he created inside of the space that he created for me. So you could see that's the space name here. This is the page. They're all really easily editable. So if I want to add images, if I want to visualize it here, I could describe different things I want to add like graphs and things like that to it. I could press the plus sign and insert different things like entire files here. So the more you start using work and this new ChatGPT, the more you're probably going to start using spaces here. Now, next I also want to show you the mobile app. So, if you have

[13:34] the chat GPT mobile app, on top you'll see chats, which is what we've always had, but now the work option is available and it could actually do the work for you. So, this is one of the newest update they've added where you could send out really any of the tasks that it shows you just from your phone. And one of my favorite option is you have the new voice option, too. The updated voice that they recently updated. So, if you press that option right here on the bottom, you could just describe to it with voice on the go what you want done inside of work and then

[14:07] you could come back to it on your computer later on. For the next one, I want to show you schedule tasks. So, work could also do things that you ask it on a schedule rather than right now. And you could always go to scheduled right here and you'll see anything that you've created as a scheduled task, but I usually like to not create them from here because then I have to type instructions. I rather do that inside of chat in the work tab. So, I asked that every Friday to basically recap my Gmail here and send me a short summary. So, this becomes a scheduled task and then

[14:39] the short summary, this could happen in chat, but if you want it to be in different formats or if you want it to kind of create a website for you or anything like that, this is where the work tab really takes shape. Once they get scheduled here, you could open them from here. You could see it writes the instructions for you here in full detail and you could also decide how often these repeat. This is set to be every Friday, but you could do this on interval or daily or weekly, for example, and you could pause it anytime from here. Now, the next one I want to

[15:06] show you is brand new. I actually used different apps to get this done, but the meeting plugin will take notes from phone calls that you have right on your Mac. This is only available on the desktop app on the Mac right now and I I it in my business plan and my pro plan. So, if you jump into the plugins page right over here, you could just search for meeting and this is just rolling out. So, if you don't see it, you probably don't have it yet on your account. So, the way this is going to work is you set up a meeting here. So,

[15:36] you could do this with Google Calendar. Okay, so what you will see inside of your chat GPT is it pulls in any meeting that you have on your calendar. So, I have a Zoom meeting. I could press join here and it will start taking notes. It's actually taking notes right now. So, if I jump into my Zoom, anything that happens here as long as this is running chat GPT in the background, it's

[15:55] going to be able to take notes from it. So, this is the result that you get. You get the full transcript over here. So, everything I said was transcribed on that call and I had the call on Zoom. It's not like I had the meeting inside of chat GPT. Chat GPT was just running while I was talking and it was able to create this page for me. So, these are the things I talked about. So, that's the summary and a future topic here. It looks like it's still personalizing the transcript and everything is shareable from here or you could just copy and paste it and this gets saved to your

[16:24] spaces. So, this also creates these pages here that get saved to spaces. So, they're really easy to go back to or use them as context in any upcoming chat that you want. So, that's your ultimate guide to chat GPT work. Again, make sure you grab that resource I mentioned in the beginning of the video that has lots of the different examples I showed you with the prompts included and some and it's really the ultimate guide to chat GPT work and it's a completely free guide that we put together for this video. Now, I also recently made the ultimate guide to chat GPT codex. So, I have ultimate guide to chat GPT, now

[16:58] chat GPT work and codex is the other parts of chat GPT. So, I recommend you watch that video next. Thanks for watching this one.

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