# How to Use ChatGPT Work - Complete Beginner Guide

Channel: Teacher's Tech
Video: https://www.youtube.com/watch?v=6eO2zwni1TU
Duration: 14 min
Language: English
Words: 2603
Transcript page: https://viewrankai.com/tools/youtube-transcript/6eO2zwni1TU

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[0:00] In this video, I'm going to show you how to use chatbt work step by step. I'm going to show you how to turn a folder on your computer into a project it can work inside. Build documents, decks, and websites, even connected to Gmail or Drive, and set up tasks that run every morning without you. Chat GPT work is different from regular chat. Instead of giving you an answer, it takes on the whole task and hands you finished files. I'm Jamie and let's get into it. Chat GPT now has three modes. chat, work, and codeex. Chat is the conversation you already know. Codeex is for coders, and we're going to leave that alone today. Work is the new one. It's for task with

[0:40] finished results, like a report, a spreadsheet, a presentation, or a website. I'm starting in the desktop app because that's where work is the strongest. It can use the files already on your computer. One heads up on getting it. This is the brand new app, not an update to the old one. If your chat GBPT desktop app is now calling itself chat GPT classic, that's the old one. It doesn't

[1:01] have work. Download the new one from the OpenAI site. The link is down below in the description. And if you're using the Codeex app, just update it. It becomes the new app. Up in the top left, you can switch between ChatBD work and chatb. Make sure work is selected. And here's the quick answer for the question everybody asked. What plan do you need? And now here in the desktop app, work is included on every plan, including the free. On the web and in the mobile app, it's only on the paid plans. Before we send anything, two settings worth knowing. First, permissions. There are three levels. Ask for approval means work checks with you before it

[1:37] touches external files or internet. Approve for me. Ask when something looks risky. And full access is unrestricted. Your whole computer, the open internet. Start on ask for approval. You can loosen it up later once you trust what it's doing. I take my time on that. Second, the model slider. Left is faster and cheaper on your usage. Right is smarter and slower. The middle, that's the default zone, is right for almost everything in this video. Now, one note on the free plan, you get one solid everyday model, so you may not see the slider. Paid plans get the choice. So, for today, I'm playing the role of a small business owner. My company is Basec Camp

[2:15] Brew Co. It's a small batch coffee roaster in a mountain town. Everything we build is work this business would actually need. So, the two settings checked and you're safe to hand in real work. Time for the first task. And we're starting with the feature that makes the desktop app worth it. Projects. A project keeps related task organized in one place. But on the desktop, a project can be linked to a real folder on your computer. Work can read those files, edit them, and save new ones right in that folder. Here's my folder, Base Camp Brew. Inside, I have monthly sales, brand notes, and our wholesale price list. Back in ChateBT, I just click choose project. I

[2:56] hover over the new project and select the folder that I want. And once I pick that, it shows up in the left sidebar as a project. Every task I start from here, you can see those files. No attaching, no uploading. Now, here's where work prompts are different from chat prompts. Don't just say what you want. say what the outcome is. So, what source to use and what good looks like? So, I'll type using the files in this folder, analyze our sales, tell me which products are growing, which are flat, and flag anything unusual, save a onepage report I can share with my team, and give me a draft to review before it's final. Watch what happens. Work doesn't just start typing

[3:36] an answer. It tells you how it's going to approach the job. And if anything's unclear, it asks before it starts. Then you follow every step right here while it works. So if it hits a decision point, it checks with me. That's the approval setting we chose doing the job. And if I change my mind halfway through, I can jump in and redirect a few minutes later. And here's the part I want you to see. The report just didn't appear in the chat. It's saved into the actual folder on my computer sitting next to my originals. Now click it here and it opens in preview pane. And look what it

[4:09] found. Growth by product. a flat spot in the decaf line and it flagged a sales spike in May. That was a one-time wholesale order. It caught something I would have probably just skimmed past. Two details worth noticing. It marked the report draft for review because my prompt asked for a draft. So, let's review it and I'll reply just with two words. Looks good. A couple of minutes later, a final version draft labels gone. Same file updated in place. No downloading, no juggling versions. Quick honest aside, because you might be wondering, couldn't regular chat do this, too? Truthfully, mostly yes. Attach all three files to a chat and you'd get back a solid

[4:47] report. But here's what you'd be signing up for. Attaching them again for the next task and then the one after that. Every chat starts empty, then downloading every result and keeping the version straight yourself. The project skips the shuffling. Connect the folder once. Every task in it sees the files and the results land where the files live. For one task, that's convenience across a working week. It's a whole difference. Now, that's the core loop. Describe the outcome, follow the work, review the draft, approve, point work at a folder once, and it works where your files already live. Let's stay in this project and go bigger. I'll start a new task. Using the files

[5:27] in this folder, create a six slide presentation introducing Ridgeline Espresso Blend to wholesale buyers. Pull the numbers from the sales report we just made. So, a deck take a few takes a few minutes. And that's the perfect excuse to show you my favorite ridiculous feature. Type forward slash pet. And this wakes up a desktop pet. Yes, really. But it earns its keep. I can leave chatubt entirely, go answer an email, and the pet sits in the corner on my screen, keeping an eye on my task. If one stops or needs an approval question, then the pet lets me know. And clicking it jumps me straight back to the task. You can also make some changes. You could hide it or if you wanted

[6:07] a different pet, just go to settings and look for pets. And look at all the different options you can have for your different pet types. And at the very bottom, you can also change the size of it to get it just the way you would like. And here's the deck. Same tasting notes, same numbers carried through from the project. It's in the folder, too. Now, one more move. And this one saves you time forever. I like how this deck looks, so I'll tell it to turn this into a reusable template. So,

[6:35] every presentation you make for me uses the same style and layout. So, work saves it as a template. Mine's called Base Camp Brew presentations. So next month when the Winter Roast launches, I type the at@ simple and I can start typing Base Camp Brew and you can see it right here and it comes up exactly will be that style. I just need to explain a little bit more to what I want in this presentation. And templates don't have to stay yours alone. They can be packaged into a plugin and shared. So a whole team's decks can come out looking like this. do a job well once,

[7:10] save it as a template, never start from scratch again. Now, let's talk plugins because here's a secret about how this whole app works. Click the plugins chip next to the message box. See that list? Documents, uh, spreadsheets, presentations, sites, everything work is made for us so far as a plug-in doing its job. That's the architecture. Work is a manager and plugins are the toolbox, which means adding outside tools is just adding to adding to the same toolbox. Under connect plugins, you'll find Gmail, Google Drive, GitHub, and over a thousand more. Browse all plugins shows the full

[7:43] library. Install the ones you actually used. Now, I'm going to just go and quickly add Google Drive. I see it right here. So, I'll go through. You can see how I have to connect it for Gmail. I'm just going to do a quick search. And then once these are both installed, this is how you use them. To point work at a specific tool, type the at@ symbol and the plug-in name writing a prompt like this. Using at Google Drive, find our wholesale price list and check the Ridgeline pricing in it matches our brand notes. No downloading, no re-uploading. It goes where the file lives. Now, the demo that sells the whole feature. I'll start a task outside any project and say,

[8:20] "Look at my Gmail inbox, find any wholesale inquiries from cafes, and draft replies for them." Let's wait a little bit and then we can see it went through the inbox, found the inquiries, then wrote replies as drafts inside Gmail. Drafts not sent. I review them. If they're good, I'll hit send myself. That's the permission philosophy again. Work repairs. You approve your inbox, your files, your tools. One ad away. Work makes documents, spreadsheets, and decks. And one more thing called sites. A site is an interactive web page or a small web app that work builds

[8:54] and hosts for you at a link. Find sites in the sidebar. Click create and describe it. Let's try. Build a one-page site for the Ridgeline launch. Tasting notes, wholesale pricing for cafe owners, and a contact section. You can attach a project so it pulls from your real files. There it is, a working web page. Now sharing. Click share and you get a private link that only works where you're signed in. Or open that dropown, make it public. Hit publish and anyone on the internet can open it. Private's great for things like dashboards. Have work keep one updated and check it on your phone. Public is your launch page live without touching a website builder. A prompt

[9:32] goes in. A link your customers can open comes out. First, there's a full browser inside the app. Now, I'm going to start in split view just by selecting this in the top right corner. Now, work uses it to research online while you watch and you can use it yourself like any other browser. If you use the Atlas browser, this is where those ideas moved. Atlas itself is being retired. If you ask work to use the browser for research, it's going to open it up automatically. Let's try research in the browser three specialty coffee roaster wholesale pages and summarize how they present pricing. Now you can see it's opening real tabs and reading pages. And I'm not controlling anything. Whatever

[10:10] tab I'm on, Chat GPD has the context. I can ask it to summarize the page I'm reading. Now you can see at the very end how it did its research. It put together these three different pages and telling me how they're presenting the information. Second, computer use. This one's a plugin just like everything else and it's not on by default. Open plugins, find computer use, install and enable it and the first time through it walks you into a try setup plus a couple of window permission prompts

[10:40] you'll approve yourself. Once it's on, work can click, type, and operate your other desktop apps. And on Windows, you'll actually watch it happen. And this is what's happening right now on my computer. So the pointer moves, menu opens, it drives the screen while the task runs. On a Mac, you can do scope task quietly in the background instead. So in this demo, it's finding me a music

[11:07] can approve its own permission prompts. And the same rule is always applied. Grant only what the task needs. Powerful features, your rules. Everything so far ran once. Scheduled tasks keep working when you're not there. They run once at a set time, repeat on a schedule or a trigger, or monitor something that changes. Remember those Gmail drafts? I want that every day. So,

[11:30] in that same conversation, I'll say, "Do this for me every morning at 8:00 a.m." That's it. It proposes a schedule. I confirm and it shows up under scheduled where I can pause, edit, or delete it. One important catch on the desktop, a task schedule here runs on this computer. So, the computer needs to be on and the app open. For tasks that should run no matter what, set them up to be on the web instead, where they can run in the cloud. If you want to fill out manually, just go to the top right hand corner. You can see the drop down. Once you select it, you'll

[12:03] be able to fill it out with all the different information that you want. Active task limits depend on your plan. Start with two or three that matter. Set it up once and Monday morning does its own homework. Quick tour of the other surfaces. On the web, there's a toggle up top to switch between chat and work. The first time you open it, the landing screen suggests starter task, cards to connect to and learn your own writing style, and a personalized list of bigger tasks. Mind pulled ideas straight from projects that I've already talked to PT about. And yes, there's that choose a pet card. You already know that what that's about. The web can use all your cloud plugins,

[12:38] but not your local files. That's the desktop only. On mobile, the same chat and work toggle sits on the top. Uh, and the mobile app has one trick the web doesn't. a remote tab that connects to your desktop app, so you can check on desktop projects and even start task in them from your phone as long as your computer's on. Last thing, usage. Work is metered. Click your name, then usage remaining, and you'll see what's left in the next 5 hours and for the week. Here's the tip that matters. Chat and work draw from separate pools. Quick questions and brainstorming go to chat. Save work for the finished stuff and you'll rarely hit a limit. That's chat GBD work. Point

[13:16] it at a folder, hand it real task, save the good ones as templates, and schedule the rest. Pick one job from your own week, a report, an inbox, a Monday check, and hand it over this week. If you want to keep going with AI tools like this, I've got a full playlist linked on the screen.

[13:31] And subscribing helps you catch what's next. Thanks for watching. And see you in the next one.

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