# ChatGPT Work Tutorial for Beginners: Everything You Need to Know

Channel: The Tech Girl
Video: https://www.youtube.com/watch?v=2-O-PRlvlww
Duration: 17 min
Language: English
Words: 2732
Transcript page: https://viewrankai.com/tools/youtube-transcript/2-O-PRlvlww

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[0:00] New to charge GPT work? Learn it from scratch in 15 minutes. I'll show you everything you need to get started. We'll explore all the controls and features through real examples so you can follow along even if you're completely new. Let's start with what chat GPT work actually is. If you already use chat GPT, you probably open a conversation and ask it something. You send a message, it replies, and you continue the conversation. With work, you can give chat GPT a more complete job to carry out. For example, imagine you're planning a small photography workshop. You have some rough notes about the schedule, the ticket price, the venue, and the things that you still

[0:39] need to organize. You could ask chat GPD for suggestions about planning that workshop. But in work, you could say, "Here are my workshop notes, turn them into a onepage event brief, calculate the expected income and expenses, and make a checklist of everything I still need to decide. Now you have given it a job with an actual result that you want at the end. It can work through the notes, do the calculations, create the document, and bring the results back for you to review." And this doesn't mean regular chat GPD cannot work with files or use tools. It can. There's an overlap. The reason you would choose

[1:21] work is that you want to hand over a task that may involve [music] several steps and let charge GPT work through those steps towards a finished result. You still explain what you need. You still review what it produces, but you don't necessarily have to guide every little step along the way. Before we try, let's talk about the cost. Work doesn't have a separate subscription that you buy independently from Chad GPT. Access comes through your Chad GPT

[1:47] plan and there are usage limits. OpenAI's pricing documentation lists work across plans including free. But that doesn't mean every feature on every version of the app has the same access. So if you're on a free account, check whether work is available to you before assuming you can follow every example here. You shouldn't think of it as an unlimited work just because the button is available. On the desktop, install or update the current Chad GPT app and sign into the same account. For your phone, use the official Chad GPT app and look for work. When starting a task, there is one practical difference worth understanding. When a task runs in the

[2:29] cloud, it's running on Open AI systems. You can close the page and come back to the task. The desktop app can also work with local folders and supported tools on your computer. If the work depends on your computer, that computer needs to remain available. For today, we'll do our examples on the website. Now, when you first open the screen, you might think, okay, it still looks like a chat box. And yes, you still talk to it by typing what you want. You don't need to learn a complicated new interface. Let's look at the new controls you will use most often. On the left, new chat starts a

[3:09] fresh conversation. The search icon helps you find an earlier one. The button beside it opens or closes the sidebar if you want more room. In the middle, you have the message box. This is where you describe the work you want done. See this plus icon at the bottom left of the message box? This is where you give Chat GPD the materials it needs to work with. And on my screen there is an option called add photos and files

[3:36] with upload from the computer beside it. So if you have a PDF, some notes, a spreadsheet or an image you wanted to use, this is where you start. There are also options for bringing in files from your library and using other available tools. You don't need to explore every option right now. On the other side of the message box, you will see the model

[3:57] name, a microphone, and the send arrow. The microphone lets you dictate your message if you would rather speak than type. The arrow sends it. We'll come back to the model selection after our first example. For now, we can leave the default settings. Let's give work something real to do. I have created a small PDF for a fictional photography workshop called light and lens. There is nothing complicated in it. We are expecting 20 people. Each ticket cost $50. The venue costs $300 and material costs $10 per person. There's also a rough schedule and three things we haven't figured out yet. I'll click the plus, choose the upload option, and

[4:41] select the PDF, but attaching a file isn't the whole instruction. Chad GPT still needs to know what I wanted to do with that file. So, I'm going to say, read the attached workshop PDF and create a polished one-page event brief. Include the schedule, a table showing revenue, costs, and profit, and a checklist of the unresolved questions.

[5:07] Use only the facts in the document. Don't invent answers to anything that we haven't decided. Make the final result a PDF and check the arithmetic. Notice how I explained what I want at the end. I haven't just said look at this PDF. I've told it what to make, what information to include, and what to do when the information is missing. That makes the task much more easier to understand. Now I'll press send. While it's working, you

[5:36] will see progress in the conversation. The send button becomes a stop button, too. So you can interrupt if you realize you have asked for a wrong thing. Near the top right, there's also a files and sources control. Open that and you will see a panel with outputs and sources. Outputs is where you can find the files it creates. Sources is where you can inspect the context associated with that task. Once the document is ready, you can open it from the file card in the

[6:07] conversation or from the output panel. Let's look at what it made. In the first version, the profit box was too close to the total cost row. The information was correct, but the part of the layout needed fixing. This is the normal part of using a tool like this. Open the result and actually look at it. We can

[6:27] then follow up in the same conversation. The profit box overlaps the total cost row. Fix the spacing so everything is readable. Keep the numbers and other informations unchanged. And now here's the correct version. There's now clear space between the rows and the profit box. You don't have to throw away the whole task because one part needs adjusting. Tell it what's wrong and what you want changed. The preview also has a download control for saving the file. Now that we have done one task, let's go back to the model settings. You will see a name near the

[7:05] right side of the message box. Click it. And on my account there is a power control along with a menu for choosing a model. If these names mean nothing to you, don't worry. Start with default. You can think about increasing the power when the task needs more thought or more careful checking. Just remember that it can take longer and use more of your allowance. If you do want to choose a model yourself, here's a practical starting point. Luna is useful for straightforward repeated work. For example, taking a set of notes and extracting the dates, names, and action items. Terra is a balanced option for everyday work such as analyzing a

[7:47] document or preparing a report. Soul is a choice for more complicated or open-ended tasks where you need deeper reasoning or more refinement. And Astra, where it's available, is an option for especially demanding work with several steps and tools involved. You don't need the heaviest option for every little job. Start with a task that you actually have and check whether the result meets your needs. We have used work to create a document. But it can also make

[8:18] something that you can interact with. Let's stay with our workshop example. Suppose I'm still deciding how many people to admit or what to charge. I could keep asking Chad GPT to recalculate the budget every time I change the number. But it would be much easier if I could just move a slider. I ask, make an interactive workshop calculator with one slider for the number of attendees and another for ticket price. Show revenue, total cost, and profit updating whenever I move a slider. I also give it the ranges and starting values I want. And look at the result. We have two sliders right here in the conversation with the financial

[8:58] results underneath. At 20 attendees and $50 per ticket, our profit is $500. Now watch what happens when I move attendance to 30. Revenue changes to $1,500. Cost go up to 600. Profit becomes $900. Now I'll move the ticket price to $60. Revenue becomes $1,800 and profit becomes $1,200. So instead of reading several separate calculations, I can explore the options myself. You could ask for something similar to compare budgets, plan study time, or understand how changing one assumption affects an outcome. The useful part of prompt is explaining what you want to be able to change and what should update when you change it. Now, what if you want

[9:48] something more like a website? That's where sites come in. Go to the left bar and select sites. On this page, click create site. That opens a work conversation with site selected. So you can describe the website that you want. For our demonstration, I asked it to make a fictional light and lens workshop website with a large opening section, three workshop cards, and filters for beginner, intermediate, and all. I also told it to show me a preview and keep

[10:19] the site unpublished. Here's what it created. We have the headline, a short explanation of the workshops, and the cards below it. Let's test the filters. When I click beginner, we see the beginner workshop and the workshop that's suitable for all levels. When I click intermediate, we see the intermediate workshop. And when I click all, all the three comes back. This is something that I would encourage you to do with anything interactive. Click the buttons and see whether they behave the way you asked. Then you can continue the conversation with changes. Maybe you want a different headline, a simpler layout or a frequently asked question

[11:04] based on information that you provide. You describe the change, review the next version and keep going. One thing to keep separate in your mind is previewing a site and publishing it. You can review what you have made before releasing it. When you're ready to publish a real site, check the publishing and sharing settings so you understand who can access this. So far, we have mostly given chat GPT information ourselves. We uploaded a file or type the facts into the message, but you may already have the information that you need in another service like Google Drive. That brings us to plugins. A plug-in gives Chad GPT additional capabilities. Depending on

[11:47] the plug-in, that could include working with a particular service or using tools for a certain kind of task. Click plugins in the sidebar and you can browse or search what's available. I'm going to search for Google Drive. When I open its page, I can see what it provides. On this account, it's already installed. So, the button says try chat. If you haven't connected it before, you may need to install it and sign in into

[12:15] the relevant account. Read the access request so you know what you're connecting. So once a service is connected, you can ask for a task involving information that you're allowed to access there. For example, find my workshop planning document in Google Drive and summarize the decisions that are still outstanding. That's an example for something that you could try after connecting your own account. You can also use the plug-in picker below the message box or type an at sign and choose an available plug-in or skill to make it clear which capability you want to use. Now you will also see something called skills. And although plugins and skills are related, they have different

[12:59] purposes. A skill is useful when you want Chad GPT to follow a particular process repeatedly. Let's say every week you give Chad GPT your video notes and every week you explain the same preferences. You want a conversational introduction. You want technical terms explained. You want a spoken script, a B-roll list and a description. Rather than typing all of that again every time, you can create a skill that

[13:28] contains all of those instructions. In the directory, switch to the skills tab and open create. On this screen, you can choose create with chat, create with editor, or upload from your computer. For a beginner, create with chat is a useful place to start because you can describe the process in ordinary language. For example, help me create a skill for turning my video notes into a YouTube script. Ask me about my audience and writing skills and use an example of

[13:59] my previous work to understand the tone. You would then review the instructions and try the skill with some sample notes. A skill won't automatically know your preferences just because you give it a name. The useful part is the process and examples you put into it. And a plug-in can include skills, which is why you may see the two together. There's one more thing that helps once you start doing several related tasks, projects. Right now, we have a workshop brief, a calculator, and a website demonstration. If you were doing this for an actual event, you might want to keep the related conversations and reference materials together. That's

[14:37] what a project is used for. Use new project in the sidebar. Give it a name and create it. I've made one called light and lens tutorial. Inside you will see chats and sources. There's also a project details menu beside the title. Open that. Then go to project settings and you can add instructions. For example, this project is for our photography workshop. Use the supplied budget assumptions. Flag missing information and ask before treating an estimate as a confirmed fact that gives the related work a consistent starting point. So when you see both sites and projects, remember what each one is doing here. Sites helps you make the

[15:20] website. Projects help you organize the work around it. Finally, some tasks are things that you want done more than once. Maybe you want a weekly research update or a regular reminder to review something. For that, open schedule in the sidebar. There's a message box where you can describe the task and when you want it to happen. For example, every Monday at 9:00 a.m. Pacific, find three new beginner photography tutorials and summarize what each one teaches. Include the links. Be clear about the time zone and what you want in the result. I would try the task once first. If the result is useful, then set it up to repeat and

[16:00] review the proposed schedule. The filter on this page lets you look at active, paused, and completed tasks. Now you have seen the main pieces. You don't need to use all of them at once. You could start with something as simple as turning meeting notes into an action list. If you're a student, you could turn your syllabus into a study plan with practice questions. If you're a creator, you could use your research notes to prepare a script or a presentation. Or like we did here, you could take a small set of planning notes and turn them into a document, a calculator, or a website. I've included the sample PDF and prompts from this

[16:43] video so you can follow along with the same example. I'll catch you next time. This is Sanja. Bye-bye.

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